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7 Essential Email Security Tips for Small Businesses

July 8, 2019

There are 281 billion emails delivered each day, and every single one is a target for hackers. Is your small business email protected against cyber attacks?

Today's technology means every small business is going to have information transmitted electronically. When this happens, it's important to have email security protocols in place. Here are seven essential tips to improve your small business email security.

Seven Essential Email Security Tips for Small Businesses

As your business grows, you'll want to make sure you're keeping client information safe. By following basic email security tips, you'll improve the chances of avoiding phishing scams.

1. Use Strong Passwords

Hackers are getting smarter as technology advances, and an easy password isn't going to protect against anyone. Don't use standard passwords like "Password" or basic numbers like "123."

Think of something unique and use a variety of numbers and symbols. You should also use different passwords for your devices and accounts. Following this basic step is the best way to improve email security for small businesses.

2. Encrypt Your Emails

Email encryption protects your emails from exposure to anyone besides the intended recipient. How is it done?

An email is run through a coding scheme to scramble its contents and make it unreadable while it's delivered. Once received, the recipient can use the provided key to decrypt the message. This is one of the best email security techniques to safeguard your business.

3. Use Multi-Factor Authentication

Multi-factor authentication requires an extra pin number or access code delivered to your phone. This provides another barrier against outsiders trying to gain access to information. Make sure every employee uses multi-factor authentication to improve email security.

4. Configure Authentication Protocols

One technique hackers like to use is to pose as you and send emails from your business account for phishing scams. To prevent this from happening, you can configure your email authentication protocols so that your provider knows if someone other than you is sending emails from your account.

5. Avoid Public Wi-Fi

It may be tempting to log into that coffee shop Wi-Fi to get a little work done on your break, but this could put sensitive information at risk. Why?

Public Wi-Fi hotspots are prime places for hackers to work as man-in-the-middle attackers. This is because public connections won't have the security you need to prevent data loss. So if you're using public Wi-Fi, don't access any work-related content on your device.

6. Train Your Employees

50 percent of email traffic is spam. Do your employees know how to identify what's safe and what's not? Training your employees to know how to identify suspicious emails is one of the best ways to protect your business from a cyber attack.


7. Safeguard Your Devices

Most professionals today will use multiple devices to get work done. That's why it's a good idea to safeguard all your computers, tablets, and phones.

Make sure you have the support you need to ensure each device is protected against hackers. Having email security help and IT managed services can help your business on the road to success.

Keep Your Business Secure

Following this email security guide can strengthen your business's cybersecurity and protect against future attacks. When your team practices email security protocol, it will improve the integrity of your business.

Does your small business need help with information security? Call our team today to find a security solution for you.


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