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Why Storing Data in Filing Cabinets Is Risky Business

March 4, 2016

Does your small- or medium-sized business still use filing cabinets to store its documents? This practice can actually be very risky for your company, which is why we suggest switching to digitized file storage. Here are some specific downfalls of using a filing cabinet system for data storage:

  1. In the event of a disaster, all of your records could be destroyed. Whether it’s a fire or a flood, physical documents probably won't survive a disastrous event. Even if the records are old, losing them can cause problems when it comes time to do your company's taxes. Plus, if for some reason a lawsuit is filed against your business, you may wish you had the destroyed files to use as evidence.
  2. It is easier for unauthorized individuals to get a hold of physical data. When it comes to stealing private information, it is typically less complicated for people to break into your business than it is for them to hack into your network. And when a thief takes documents from your filing cabinet, they're gone forever.
  3. It slows you down, keeping your business from reaching its full potential. Time spent sorting through documents in a filing cabinet is time that could be spent doing something more productive for your business. With digitized files, you'll be able to access the information you need in seconds. Plus, you can then share these files with remote employees without going through the arduous process of scanning them.

Considering the risks and issues presented by traditional filing cabinet document keeping, it is best for businesses to switch to virtual data storage. Not sure how to do so? Keep reading to find out how Alura Business Solutions can help.

Protect Your Data with Alura's New Castle County Information Technology Services

At Alura Business Solutions, we're experts at bringing companies of all sizes into the future using a variety of New Castle County information technology services. For instance, our Virtual Data Center and Private Cloud services allow businesses to store files securely and remotely.

When you hire Alura to provide this information technology service in New Castle County, we'll monitor your network 24/7/365 through our state-of-the-art Network Operations Center (NOC). In turn, we'll be able to analyze reported data in real time and evaluate the IT processes of your business. Plus, our IT professionals will manage security risks and software updates on your network.

Would you like to learn more about how Alura's New Castle County information technology services can improve your business? Call 844-558-7200 now or visit us on the web. And if you're interested in getting information on our Bucks County and New Castle County IT management services, be sure to check out our recent blog post. We look forward to showing you why Alura has a reputation for providing information technology services New Castle County companies trust!

Tags: IT Support, Managed IT Solutions, Alura Business Solutions, Blog,

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